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PDS Formation Office

PDS Formation Office

Religious Education Management Tools

PDS Formation Office™ is the easiest way to manage the details of your religious education program. With PDS Formation Office, you can organize student and family information, quickly see who is enrolled in each class/session, and coordinate large amounts of financial data from tuitions and fees to contributions and fundraising. You're able to communicate with families and members via text messaging, email or printed materials. Use PDS Formation Office to take care of the details, and free yourself and your staff to manage the crucial human interactions at the heart of your institution.

  • Organize Student and Family Data
  • Track Student Progress and Attendance
  • Manage Tuition and Funds

Efficient Data Entry and Easy Look Up

  • Logical data input and easy record location allow virtually unlimited information on every individual. Standard fields like addresses, phone numbers, and birthdays combine with customizable lists and keyword data that you can create as a permanent part of the program.
  • Use your mobile phone or tablet to look up information "on the go."
  • Personal records are grouped by family unit so last names and addresses are entered once for the whole family. Different last names or addresses can be easily changed for an individual while maintaining family relationships.
  • Store and quickly locate information for each student’s attendance, schedule, sacraments, background check results, ministries, talents, retreats, and other vital data.
  • Store and quickly locate information for each catechist’s schedule, contact information, certifications, ministries, talents, background check results, and other vital data.
  • Keep unlimited phone numbers and e-mail addresses for each student, parent/guardian, and catechist. Student records include data such as emergency contacts, medical alerts, or confidential comments. Limit confidential comment access to only the users you choose.
  • Import student, catechist, and family pictures from digital files.
  • Quickly locate records by first or last name, envelope number, phone number, address, or e-mail.
  • View each class’s schedules, attendees, meeting dates, and catechists at a glance. Create and analyze class listing, schedule, and enrollment reports with ease.

Processes Tailored for Speed and Precision

  • Post changes to student, family, and tuition/fees data automatically in bulk or one record at a time.
  • Save your Quick Post process selections for future use.
  • Use the one-time process for EFT payments when using Vanco.

Powerful, Easy-to-use Reporting

  • Choose from dozens of pre-defined reports to generate directories, produce lists and comparisons for analysis, and create mailings.
  • Design your own reports with content you define to meet your immediate needs.
  • Track tuition and fees accurately, completely, and securely.
  • “Easy Lists” let you instantly generate lists of students, classes, catechists, attendance, and other details meeting almost any practical criteria.
  • Powerful selections allow you to print exactly who you want in any report.
  • Simply check off the families or members you want to print or enter the selection criteria. Any field available for printing in a report can be used as selection criteria.
  • Use the PDS Catholic Directory™ feature to automatically compile all your facility’s information and statistical data to quickly generate your report for The Official Catholic Directory™ (with which PDS has no affiliation).

Secure Background Checks

  • Background Integration from the Safe Environment screen enables you to automatically order background checks from SecureSearch.
  • Quickly order background checks
  • Save time, money and headaches
  • Be consistent in your screening processes

Electronic Sacramental Register

Add the optional Sacramental Register feature for a searchable electronic database of all your sacramental records. This add-on feature makes it easy to quickly locate entries in your written registers and helps preserve your valuable records.

Comprehensive Gift, Donation, and Fund Management

  • Easily manage and maintain all your payment information and keep you and your students' families informed of their payment records and histories.
  • Support for most EFT (Electronic Fund Transfer) methods gives your students’ families payment flexibility.

Customizable Security

The most important quality of a database is the security of the information entrusted to you. With Formation Office, you have the peace of mind of choosing who has access to each specific part of your data.

Mail Features

  • Use E-Z Mail™ to sort your first or standard class mailings. Print the qualification report, tray labels, and post office forms right from the program.
  • CASS certify mailing addresses on your own schedule over the Internet with PDS CASS It!™, an optional add-on feature.

Synchronize with Other PDS Products

Integrate seamlessly with PDS Church Office™ and PDS Sacramental Register™. Multiple programs share a single database. Enter an individual or family once; access and edit their records from any of the programs.

Download FREE Demos

Test drive the latest PDS software solutions. Simply complete a short, no obligations registration form and then follow the easy download instructions. For questions or to order software, please call 1-800-892-5202.

Download a FREE Demo

Talk to an expert.

There are a couple easy ways to talk to one of our solutions experts and get a solution that is tailored to your ministry.

Whether online, offline, or wireless, the passion that drives ACS Technologies is maximizing technology's value for ministry. We provide management solutions to nearly 50,000 faith-based organizations with focused development and service efforts in 6 key areas: megachurches, medium/large churches, and small churches, organizations, schools, and the Catholic market. With leading brands Realm, ACS, PDS, The City, and HeadMaster, ACS Technologies enables churches to manage every vital area of their ministry from finances to relationships, from events and groups to giving and serving.

ACS Technologies
  • 800.736.7425
  • acstechnologies.com/products

Email one of our experts.

We help churches every day, and maybe something we have learned can help you. Whatever you need, just ask. We’ll get in touch with you as soon as we can.

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  • Student Personal Information

    Track personal information about parents, students and teachers.

    Detailed Sacramental information with names and addresses where each sacrament was received, sponsor names, who administered the sacrament, etc.

    Each Sacrament has its own tab.

  • Certificates

    You can create and print a variety of certificates from full page or two to a page Baptismal, Communion, Confirmation, RCIA, and more. You may print them on pre-printed paper or on the certificate paper of your choice.

  • Student Schedule

    Set up class schedules for each student.

    Track each student's enrollment history by date, year and grade.

    Store emergency contacts for each student. Contacts can be relatives at other addresses, birth parents, friends of the family, neighbors, teachers, etc.

    Unlimited number of contacts can be entered, each with an unlimited list of phone numbers.

  • Catechist Certification

    Catechist class schedule supports team teaching.

    Tracks total number of sessions and minimum number required.

    Class Dates allow you to set up non-class days and if certain days are required.

    Enter required and elective courses. Then just mark when each requirement is achieved by a catechist.

  • Fund Setup

    Set up billing for tuition and fees.

    Recurring charges can be set up as due on the first, the last or the 15th day of the month.

    Track payments, charges, credits, and refunds.

  • Easy Lists

    Generate Easy Lists or choose a specific list. Both can be generated quickly and easily.

    There are 17 specific lists that can be chosen.

  • Class Scheduling

    Class schedules can include multiple teachers.

    Each schedule allows for special dates and exceptions.

    Easily set class dates by choosing how often they meet: Every Sunday, or the 1st & 3rd Sunday of every month, etc.

  • Quick Posting Processes

    Quick Posting for Students includes dates, grade levels, talents, ministries, classes or sessions, hours of service/retreats, attendance, student & user defined keywords and student pictures.

    Quick Posting of Families includes family keywords, family pictures, volunteer areas and preparation class attendance.

    Quick Posting of Tuition & Fees includes payment/donation entry, electronic fund transfers, fee entry and terms & rate entry.