Church Events Planning Checklist

Every church has events, but not all of them turn out great, unfortunately. So how can you have a simply great church event?  We’ve created a Church Event Planning Checklist to ensure your next church event is a success!

• Schedule your event far enough out to ensure success.
  • Be sure the facilities are available.
  • Check on the schedules of volunteers and vendors involved.
  • Ensure you have time to promote your event.
• Determine your audience.
  • Stay focused on your audience when determining:
    • Date and time
    • Food
    • Entertainment and activities
    • Childcare
    • Event and Church volunteer security
    • Set-up
• Create a description of the church event. 
  • Write down everything that will happen and create a schedule.
  • Outline all the reasons someone should attend your event.
  • Be sure to reference this once you start promoting your event.
• Create a list of your needs:
  • Food and drinks
  • Games
  • AV equipment
  • Table and chairs
  • Trash requirements
  • Church volunteer positions
• Assign volunteer positions:
  • Greeters
  • Setup and teardown teams
  • Security
  • Food prep
  • AV staff
  • Booth, games, and activity workers
  • Emcee, DJ, etc.
• Collect contact information from attendees.
  • Set up a check-in system.
  • Include a sign-in sheet at the entrance.
  • Collect email addresses for notification of future events.
• Promote the event using:
  • Announcements
  • Bulletins
  • Social media
  • Signage
  • Website 𑁋Create a specific web page you can link to, and add a contact link for questions or volunteer recruitment.
• Provide your attendee’s ways to get involved.
  • Announce details of the next event.
  • Promote your worship service.
• Follow up with attendees.
  • Post pictures on social media and your web page. 
    • Be sure to request permission to post photos (especially for children).
  • Reach out to everyone you collected contact information from promptly.

Remember, the main point of every church event should be to make connections! So now that you have your church events checklist start planning. For more information on church events, please visit our Church Growth site.