Share this information with others in your church.

Church Websites

Predefined Templates

Build a professional, user-friendly site.

With Refresh Websites, choose from sixteen pre-formatted templates and customize them with your church’s branding to take your virtual presence to the next level.

Unlimited Pages

Expand your website to all your ministries.

Create pages for each area of your church. You can create a page to welcome visitors, let congregants know about events in your church, share a staff directory – anything you want.

Graphics Library & Editor

Choose images that best represent your parish.

Select images from the gallery or upload and edit your own to customize your website to fit your church.

Analytics

Understand who is engaging and how.

View which pages people are visiting most, how people came to your page, where visitors are located, and so much more.

WANT TO LEARN MORE?

Fill out your information and we will be in touch.

Feature Highlights

Send email newsletters to everyone on your contact list and see who is opening them and what's catching their interest.

ACS Technologies is pleased to partner with Constant Contact. Constant Contact is helping ministries everywhere bring style and sophistication to their email campaigns and communications. With easily customized design templates, real-time response tracking, and features designed to help you grow your audience the right way, Constant Contact will change the way you interact with your visitors, members and fans.

Available to all ACS clients on ACS version 10.0 and higher
Send data from your database automatically into your choice of mailing lists
Get started fast with customizable HTML email templates
Create email campaigns in a snap with Constant Contact’s easy-to-use Email Wizard
Build, manage, and secure your email marketing contacts
Send email marketing communications and be confident they’ll get delivered
Get results fast with instant tracking and reporting
Extend the life of your email marketing when you add Email Archive
Access a stock image gallery of 3400 pictures when you add Premium Image Hosting
Get help every step of the way with FREE coaching & support

Billing is based on the number of email addresses in your account, not on the number of emails that are sent. Terms and pricing tiers are listed on the Constant Contact Web Site. Prepaid Nonprofit and Education discounts are also available and listed.

An ACS™ integration with HeadMaster™ Software

Childcare for the next generation.

ACS™ with HeadMaster™ helps churches provide quality, individualized care to children, communicate with parents, handle billing, and equip your staff to run a professional childcare service.

Provide Quality Care to Children

Access important information any time.

HeadMaster stores all of your information safely in the cloud behind a private, staff-only login so you can conveniently perform your administrative tasks anywhere.

Store all kinds of family contact information.

HeadMaster gives you the flexibility to add any number of addresses, contact numbers, and family member details if children split time between multiple households.

Keep immunization and health records handy.

Lookup a child’s immunization records, allergies, emergency contacts, or any other meaningful health information from the convenience of your connected device.

Monitor child to teacher ratios in real-time.

Maintain mandated staffing levels through out the day by using HeadMaster’s check-in system to see exactly how long a child attended the program and who picked them up.

Track details for field trips and other activities.

Use an unlimited number of custom fields to track important event dates, permission forms and releases, and event-specific rosters for those signed up to attend.

Add Value to Parents

Provide extra value back to families.

Connect with parents and students outside of the classroom by enabling them to go online and view School and Class announcements, homework, assignments, grades, progress, and communicate with teachers.

Communicate important details more often.

Your staff can quickly create personalized messages to your parents by inserting custom fields into your correspondence. Messages can be sent via email or printed for mail, and HeadMaster tracks and records all instances of communication.

Post events and reminders to a shared calendar.

Maintain a master calendar for your staff and families in HeadMaster, and publish the information online so parents can see what’s upcoming whenever they sign in. You can even include detailed notes for each calendar item.

Accept online and mobile payments.

Parents can sign in to see their outstanding tuition and lunch balances and make secure payments while online or from the mobile app.

Include the mobile app at no additional cost.

Parents can connect from anywhere with the free HeadMaster iPhone and Android mobile app. It gives families instant access to important information on their mobile device or tablet at no additional charge.

Billing Included

Tuition Billing

Track various tuition rates, fees, and discounts according to different frequencies. Generate invoices, post payments, and give parents the ability to see consolidated family balances and make payments online.

Lunch Program

Turbo-charge your lunch program by enabling teachers to enter orders from the classroom, providing summary reports to cafeteria staff, and giving parents the ability to order and pay online.

Add-ons

Accounting Software

In addition to billing, we provide a full fund accounting system that integrates with HeadMaster. By connecting accounting with student information, you can link tuition payments directly to General Ledger and calculate payroll based on time logs.

SMS Text Messaging

Modernize the way you communicate by using SchoolCast. Easily send important voice, email, or text messages to parents, faculty, and specific groups like sports teams and clubs.

Donation Tracking

Keep your donation information in sync with your family contact information and record contributions directly into your accounting system when bundled with ACS Financials.

Staff Background Checks

Run prospective staff or volunteer background checks directly from HeadMaster. This is an additional service offered by Verified First, one of our partners.

Bringing important data together to support churches better.

ACS Organizations is an application for multi-tiered organizations like denominations to store data about individual churches in one place. ACS Organizations will help track information about these entities, their staff, and their place in your overall structure.

Multi-tiered information management
Aggregate church statistical reports
Contribution tracking
200 customizable fields

"We have definitely been able to provide better service to our member churches.”

Becky W.

Hamilton County Baptist Association

Customizable to Fit Your Exact Needs

Each denomination is unique in terms of the data it records and tracks, as well as its overall structure. ACS Organizations is completely customizable, accommodating any hierarchy or information requirements. You set up the unlimited levels, relationships between individual organizations, staff positions, church characteristics, and statistics as needed. You can then search and report on any segment of your organization.

ACS Organizations makes it easy to enter information for all levels of your organization.

Basic data: Church and staff names, addresses, phones, email and more.
Statistical data: Members, baptisms, confirmations, enrollments, and limitless others.
Contribution information: Detailed church giving by year.
Personal information: Churches or office lookup by name, PIN, or city.
Electronic communication: Email correspondence between organization and church from
one easy location.

Monitor Trends, Meet Needs

Effective ministry goes far beyond mere data gathering. It’s about the practical use of data to identify needs and solve problems. ACS Organizations helps institutions like yours identify and track trends and changes among member churches. By analyzing these trends, denominational offices can develop services and materials to meet the needs of these churches.

There are 7 types of Organizations reports that will turn your data into actionable information. In addition to comprehensive reports, graphs are easy to produce on any statistical information.

Contributions: Choose from a variety of custom reports and statements.
Directories: Create directories of church document libraries, organization hierarchy, profiles, organizations, staff, and mailings.
Extracts: Extract organizational, staff, and statistical information.
Lists: Create lists of organization sponsors, primary contacts, and newsletter recipients by church, organization, or staff with related special fields and staff mailing records.
Statistics: Create statistical layouts and customizable statistics reports.
Connections: Track contacts both to and from churches and individuals.
Labels: Customize correspondence by printing cards and labels in a variety of styles.

Facilitate Effective Communication

Whether you are talking by phone, mailing a newsletter, or emailing a report, ACS Organizations makes it easy to communicate with your member churches and their staff. With all the key data in one accessible, secure system, your staff can quickly access information during a phone conversation, create labels, or send group emails.

Integration with ACS

By integrating Organizations with other ACS Technologies products and services, you will receive the broadest, most comprehensive information management package available to denominational offices today.

ACS Organizations integrates with ACS to cover a broad scope of business needs.

Accounting: Daily transactions, bill paying, payroll, receivables, and asset management with ACS General Ledger and ACS Accounts Payable.
Contributions: Church and individual giving records, and pledge assessment or fulfillment with ACS Contributions.
Web site: Custom setup and management of one site or a community of integrated member church sites with ACS Extend Platform.
Connections: Manage your contacts and communication with member churches with ACS Connections.
Mailings: Sort mailings to all of your member churches and ensure that their addresses comply with postal regulations with ACS Max It! and ACS CASS It!.
Reports: Create and maintain custom reports and directories with ACS Report Designer. Mobility: Allow field staff to view information about organizations, primary contacts, and staff members anywhere by uploading Organizations data to Access ACS.
Online Event Registration: Allow individuals to register and pay in advance for conferences, conventions, and training events.
DataShare: Receive selected ACS People data from your churches on a regular basis.

Examples

Link to ACS People to track details on individual staff members, including family information.
Create committees and important mailing groups by individual name, by church name, or by staff position using the ACS People Module.
Link to ACS Contributions Module for recording donations made by churches or organizations.
Link to Mail Modules as well.
Full integration with standard ACS People modules ensure up-to-date programs for Regional Offices.

More Things You Can Do With ACS Organizations

Record organizational basics such as church names, mailing addresses, phone numbers, date of incorporation, and staff records.
Customize over 200 statistical entry fields to store the data you want to track.
Record information for each organization for as many years as desired.
Illustrate membership trends over multiple years graphically.
Customize reports with statistical data by organization or by year – makes Annual Reports quick and easy!
Record staff associated with the organization for each year and keep staff history for reference.
Define unlimited staff positions.

Process contributions quicker with lightning fast remote deposits and integrated record keeping.

With a single scan, your contribution funds are simultaneously ready for electronic bank deposits and posting to ACS Contributions. ACS SpeedCheck streamlines your contributions process and provides complete integration between your ACS Contributions database, electronic banking services, and your ACS SpeedCheck Scanner.

Fast remote deposits
Speedy scanning, imaging, batching of contributions
Improve security, accuracy, and safety

ACS SpeedCheck will save your staff time and money by depositing funds and posting contributions automatically. It scans your checks and transmits information to any bank in the U.S. based on the electronic images it captures from the original items. What’s more, it is smart enough to distribute gifts to multiple contribution funds and automatically match giving details to the appropriate contributor in ACS.

Cuts your data entry time in half!

Deposit funds and post contributions automatically
Scan checks and transmit information to any bank in the U.S.
Distribute gifts to multiple contribution funds
Remote Deposit Capture (RDC) ready
Seamlessly integrates with ACS Contributions
Compatible with desktop installations or our OnDemand service
Easily view images of deposited checks from within donor records
Especially helpful for churches that handle large amounts of contributions each week

Safety Done Right in Volunteer Management

Protect the people you care about with comprehensive background checks using advanced technology. ACS Technologies® and Verified First are partnering to bring you this new and improved solution because in today’s world, it’s never been this important to know exactly who is volunteering, serving, working, and caring for everyone in your church family.

#1. This leading, most comprehensive background check process verifies information in the top worldwide screening databases, including:

Nationwide criminal records
Sex offender registries
Interpol, terrorist & FBI watch lists
Alias searches if requested
Valid issuance of Social Security Numbers
Death index
Driving records
Education & employment verifications
County-level records
Credit check

By using this better background check service, you'll now be able to:

Track the date background checks were processed
Send background check requests to volunteers and applicants to complete so you
never need to ask for a Social Security Number
Easily identify flagged reports to make the reviewing and hiring process faster

#2. It is the most integrated with your ChMS, providing you with an easy-to-use, quick way to fully manage background screenings. Here are just a few benefits:

Process screenings in bulk, based on a search. You can handle all of your staff and volunteers at once.
Search for cases where follow-up is needed, or when it’s time for a renewal.
Add reference codes to make it easier to connect individual screens to relevant departments.

Pastors want everyone safe.

As a leader, your ultimate responsibility is to protect your attendees and give them a safe and secure environment for worship.

Protect your people, finances, and records. Trust those with access to sensitive information.
Your church can be held responsible for the actions of an employee or volunteer found unfit for their position. Comprehensive background checks can reduce your ministry’s liability.
The lack of better background checks puts everyone at risk. Reduce the risk to children, youth, members, and visitors.

Staff want it done right.

Save time and effort with cost-effective, background checks. Know the work you are in charge of is being done right by people you can really trust.

Reduce hiring mistakes before it’s too late by providing a safe work environment for your staff and volunteers to do their jobs and care for others.
Comply with all federal and state laws and insurance requirements by running better and more comprehensive background checks on employees and volunteers.
Reduce risk of allegations of disparate treatment under Title VII laws.

Background Checks are already part of ACS.

To take advantage of the integration between ACS and Verified First, you will need to be on version 11.7.1.22 or later.

How to set up your new, integrated background checks service in ACS:

Log in to ACS.
Click “Grow Your Ministry” in the toolbar.
Select “Background Checks,” and you’ll be taken to the Verified First signup page.
Follow the prompts to start using background checks.

You can accomplish so much more when you connect ACS to the cloud.

Access ACS is a Web-based companion to ACS’s church management software. It enables your staff to publish key information online so people can visit your church’s website and sign up for events online, give donations, find volunteer opportunities, join groups, and more.

Access ACS is a useful tool for everyone involved in your church: staff, leaders, members, or visitors. With Access ACS, you can:

Allow anyone to register for events and pay for them online.
Look up or update scheduled visitation while outside the office.
Screen and schedule volunteers for church events.
Connect people with your various ministry opportunities.
View specific church calendars and submit requests for rooms and equipment.
Review all data changes before approving and syncing with ACS People.

Access ACS tracks and interacts with key ACS information online.

Access ACS can integrate with other ACS modules such as ACS People, ACS Contributions, ACS Facility Scheduler, and ACS Attendance. You can be incorporate it into your website or our Extend Platform.

People

Access ACS opens the door for anyone in your organization with assigned permissions and security to access personalized lists of activities, small group members, online maps, e-mails, birthdays, anniversary dates, and much more.

Set up an unlimited number of user profiles to use as permissions for various types of users (such as Elders, Finance Committee, Ministry Leaders, and Members)
Update personal records and photos, view group and church directories, and share with others
Setup and mange groups
View each person’s visitation history and responses (requires ACS Connections)
Integrate data with ACS People to create a complete information file on each prospect, including when the record was created (requires ACS Connections)

Giving

Online giving within Access ACS allows members to manage and track their contributions. Online giving can help increase giving levels in the church and encourages members to grow and mature in their spiritual stewardship.

Accept online contributions and view the details of their prior contributions
Contributors can give one time or recurring gifts and see gift history and giving schedules
Allows gifts by members and non-members
View contribution statements and multi-year giving history online
Easily give to multiple funds
Can accept ACH and credit card gifts
Print plain paper contribution statement directly from Access ACS
Integrates with ACS Contributions for easy reconciliation of gifts

Groups

Give your leaders and members the dynamic communication tools they need. Access ACS lets you connect members, attendees, and seekers to the group events that interest them.

Members and prospects can go online and search for the groups that interest them, find out more about them, and even request to join
View rosters of people in groups, send out group communications, and quickly update member records
Track members through connections, small groups, and special groups
Mark group attendance
Group members can access contact information, communicate with each other, and view calendars
Leaders can update personal records and photos, as well as view group and church directories
Pull lists of group members for prayer chains or emergency contact

Events

Online event registration within Access ACS simplifies the entire registration process by allowing members, prospective members, and even guests to discover, register, and pay for events online.

Register family members, friends, or groups of individuals for an event in one registration process
Promote an event and link individuals directly to the event registration process
Edit church and personal event calendars online
Accept full and partial event payments online
Print receipts directly from the event status page

Volunteers

Coordinating your volunteers with the positions that match their skill sets and speak to their passions is crucial to building a thriving volunteer ministry in your church. Online volunteer coordinating within Access ACS allows staff and volunteers to manage the entire volunteering process in a Web-based format.

Leaders and staff can post and manage volunteer positions online
Members can find suitable opportunities by searching for available positions based on skills, passion, experience, qualifications, or other attributes
Allow users to sign up for volunteer positions online

Privacy and Security

Your information is kept secure with private, password-protected online access.

All users must sign in with a user name and password before they can view any data.
The administrator creates the staff user accounts and sets up their passwords (Staff can then change their own passwords).
When member users first register for Access ACS, they must enter their first name, last name, suffix (if they have one) and email address as entered in ACS People. The member is then sent an email with the user name and temporary password.
You may set up an unlimited number of user profiles to be used as permissions for various types of users (such as Elders, Finance Committee, Ministry Leaders, and Members).

"The information that we need to get out there is literally at our fingertips. People want to communicate via this media, and if we aren’t ready, we can’t meet their needs.”

V. K.

CFO, New Life Christian Fellowship

Pricing

Access ACS is an additional service for clients enrolled in the Preferred Client Program, but it is automatically included with all ACS OnDemand subscriptions at no additional monthly cost.

The monthly subscription price is determined by the number of records uploaded from ACS People to the Access ACS database. Billing for Access ACS appears on your monthly support invoice and begins after you have uploaded records. There’s a one-time $300 setup fee for new subscriptions to Access ACS. Support is included with your subscription.

Number of Records*	Monthly Subscription Price	Bundled with OnDemand
1-599	$32.00/month	Free
600-1,599	$48.50/month	Free
1,600-2,999	$83.00/month	Free
3000-5999	$119/month	Free
6,000-14,999	$135/month	Free
15,000-29,999	$173/month	Free
30,000+	Call for Pricing	Free

Support is included with all plans.

* One record in Access ACS is the equivalent to one individual in your ACS People database.

Example:

A 20,000 member church could export 100% of their member records and give online access to all its staff, lay leaders, and members for only $173.00/month. This would include online communications and management of Small Groups, Volunteer Ministries, Directories, Classes and Activities, Connections and Assignments, Group Emails, Attendance, Statistics and Metrics, Reports, Calendars, Event Registration, and Contributions.

Online Payments/Online Giving Processing Fees

After you have signed up for Access ACS, you can add these online transaction services. You can choose to accept online payments for events and/or for donations. However, a merchant account* is required to receive payments.

ACS Pay Plus with Vanco

*For additional details about merchant accounts and how this works plus additional fees from ACS Technologies, please contact us.

FAQ's

Online Access from Anywhere

What is the difference between Access ACS and ACS OnDemand?

While Access ACS connects your members and leaders to online groups, events, giving and volunteering; ACS OnDemand empowers your staff with anytime, anywhere full access to all your ACS desktop software via the Internet. Empower your office with the ability to work anywhere, anytime with ACS OnDemand or empower your members and leaders to connect and interact by using Access ACS.

Compatibility

Does Access ACS work on a Mac?

Yes, your members and leaders can use Access ACS from a Mac. However, since some administrative features do not work on a Mac, the Access ACS administrator should use a PC.

Does Access ACS use a Microsoft Access database?

No, Access ACS uses a SQL database

Does Access ACS work with Web browsers on handheld devices like SmartPhones?

Yes, it will work with a wireless device for those users who have permission to search for records. However, it is not responsive and may be harder to read or navigate on smaller devices.

Getting Started

How do I sign up for Access ACS?

You can sign up for Access ACS through the Help Center. Simply follow the on-screen instructions.

How long does it take to do an upload to Access ACS? How often should I do it? Can I upload over a modem line?

Generally, upload time takes only minutes. A typical DSL line takes 3-4 minutes to upload 1000 records with all the data in the records. We recommend you upload at least once per day if you’re making changes in your ACS database at the church office. You can upload using a modem line, but this process is slower and not recommended for large churches.

I have thousands of church members. Do I have to set up each user myself?

No. A link on your website lets your members sign up for an account without your help. The system is set up so that any member signing up is automatically assigned a Member Login user profile.

How do I put a link on my church website to Access ACS?

The system generates a link for your Web site on the Web Links screen under Admin -- Options. You can copy and paste the link to your Web site.

Managing Records

If I upload records to the Access ACS server and then change my mind, can I remove the records?

Yes. Perform a search in ACS to find the records you want to upload. Then, upload again using the search results. The new upload removes and replaces old records.

Can I only upload select records from ACS , or do I have to upload all of them?

You can perform a search in ACS to choose the records you want to upload. Before you upload, select the check box indicating you want to use the latest search results.

If I upload contributions, can other people view them? For example, can the Access ACS administrator view them?

Members can only view their own contributions. You determine who can view the data by assigning permissions inside the user profiles.

If I know another member's name and e-mail address, can I sign in as that member and see their record?

No, when you first sign up, you enter the name and e-mail address. However, an e-mail with the password is sent to the e-mail address of the member who signed up. So, even if you enter another member's name and address, that other member receives the e-mail with his password! For more information about Access ACS security features, see our security document.

Rights & Permissions

I don't want any changes made to my ACS data without my approval! How does Access ACS give me total control?

When you upload your data to the Access ACS server, you are essentially copying your data to another database. This database is the one members and leaders work with, not your ACS database. When you’re ready to approve changes that your members and leaders have made, you simply click a button to accept those changes into your ACS database.

What if I have one leader whom I want to give more permissions than the others. Can I do this?

Yes, you can create as many user profiles as you need, and you can customize each profile to fit your organization’s needs.

Do you have to be an ACS administrator to be an Access ACS administrator?

No, you can assign administrators in Access ACS separately from the ACS administrator.

Event Registration and Online Giving

Does my church have to have Access ACS to use Event Registration or Online Giving?

Yes, currently you must purchase Access ACS to use Event Registration. Online event registration with no money transactions involved is free with basic Access ACS. You must also have Access ACS for Online Giving, but accepting money transactions in any form incurs additional fees.

How do I sign up for Online Giving if I already have Access ACS?

You will need to setup a compatible merchant account for our Online Giving Products. We work with Vanco Payment Solutions for ACS Pay Plus.

Can we accept payments from people using electronic checks (ACH) and not credit cards? Our church does not want to accept credit card payments.

Yes, you can accept electronic checks. With ACS Pay Plus, you can filter to accept only debit credit cards as well.

What are the fees associated with Event Registration and Online Giving and how do we pay them?

ACS Technologies does have fees for payments associated with Access ACS in addition to the merchant account. Please contact your sales representative to find out more.

My church wants to use the Event Registration functionality to let people sign up for events, but not pay for them. Can we do that and what does it cost?

Yes, you can just use the Event Registration without accepting payments. This functionality has no additional cost.

Can my church use the Event Registration part and accept payments, but not use the Online Giving functionality? What does it cost?

Yes, you can do this. This is included as part of your overall payments solution at the same price.

A portal to stay connected on the go.

Want to make it easy for people to give to your church? They can easily make their gifts with the churchlife.mobi web portal…anytime, anywhere! Trying to remember an event date? No need to guess at it; easily pull up event calendars while out of the office. Trying to stay organized? Add, view, and complete tasks, or reassign them to other staff members. Visiting members of your congregation? Easily access contact information and photos before making home and hospital visits.

For staff:

View profile, contact, and address information
Initiate a call or text while looking at a person’s record
Pull up directions and a map for home visits
Manage staff tasks and follow-up activities
Look up and post edits to member contact information
View history of past connections and notes
View calendar events in Facility Scheduler™; members can only view published events while staff can view both published and unpublished events based on their security rights in Facility Scheduler. If Facility Scheduler is not available, the events entered into the Access ACS calendar will be shown.

For congregants:

Give and view their giving history
View church events calendar
Register for events
Update profile and contact information

With ACS Church Life™, you have instant access to the contacts and events in your Access ACS™ and ACS Facility Scheduler™ databases anytime, anywhere, from the portal.

This easy-to-use portal is available to all current Access ACS™ and Facility Scheduler™ clients.

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Quickly and securely file tax forms online.

Filing W-2s, 1099s, and 1095s just got a whole lot easier with ACS Tax E-File. File all of your W-2s, 1099s, and 1095s electronically to government agencies and have individual forms printed and mailed out to recipients for you, all for one low price through a secure web service. Imagine no more paper tax forms and no more stuffing envelopes – that translates into more time for you to focus on your members.

Federal Tax E-Filing
State Tax E-Filing
Recipient Mailing
Check Filing Status
View Submitted Forms
Print Reports

No more filling out and printing tax forms! No more stuffing envelopes! Use the following E-File processes to save you time and money. Use ACS Tax E-file to file all your W-2s, 1099s, 1095s and 941 forms electronically to government agencies and have individual forms printed and mailed out to recipients for you, all for one low price through a secure web service. ACS Tax E-File also makes it easy for you to quickly check on the status of your filings and print reports.

How it Works

ACS Technologies has partnered with Nelco, our tax form vendor, to offer e-filing solutions for filing federal and state W2s, 1099s, 1095s and 941 forms electronically. ACS Tax E-File is an optional service available within your ACS software for quickly filing wage and information reports online.

This fast and efficient optional service is available on the Period End Reports menu in ACS Accounts Payable for 1099’s and ACS Payroll for W-2, 941, and 1095 forms. When you select the E-File option, you are prompted to create a user account which creates your data extract and sends you to the ACS Tax E-File dashboard to electronically file your federal forms and state W-2s. The data in this electronic filing module comes directly from your ACS program. Each time you enter this electronic filing module, the data available to you is representative of the most current data you have entered into your program. Pricing for this pay-per-use service is based on the number of recipients in a batch and the service selected.

Learn More

For more filing information and details about special ACS client pricing, please visit Nelco’s website for ACS Tax E-File.

Check in with ease. Check out with confidence.

You are right to be concerned for the safety and protection of children and youth on Sunday mornings or any time they are in your facility. Checkpoint provides your organization with the assurance that you can identify and confirm the location of children at any time, and especially in the case of an emergency. Parents simply check in their kids at a workstation (either a manned or a self-guided computer). Checkpoint handles the rest. It’s also a great tool for any event type and knowing exactly where everybody is in case of an emergency.

Checkpoint is designed to work with the attendance classes, activity groups, and small groups you have set up in ACS. Members check in to sessions, which are tied to attendance, activity, and small group events. Checkpoint tracks the number of people checked into a location and enforces maximum occupancy restrictions. Finally, you can post attendance markings directly from Checkpoint.

Members and regular attendees can check in themselves.
Staff or volunteers can check in visitors and manually produce security badges for them.
Compatible with touch-screen monitors
Print additional name badges for items like diaper bags, and bottles
Check in and out of multiple sessions at one time
Display a selected individual’s picture for photo identification at check in/out
Attendance, based on those who have checked in, can be posted directly from a manned check-in workstation directly into ACS Attendance.
In an emergency, staff can produce session statistics to assure accurate records of everyone and their location.

"Since we started using Checkpoint, I know who is in the Children’s Wing and who is not. We are able to get accurate counts and save so much time posting attendance.”

Dean

Children’s Pastor at CrossPointe Church

Assisted or Self Check In

The tracking capability of the Checkpoint module is based on a workstation system. Workstations can be manned for visitors or unmanned for members and regular attendees.

Coordinate email newsletter themes with your check-in screens.

With ACS Checkpoint, you can customize your Vacation Bible School (VBS) check-in screen to compliment the design of your VBS emails. Chose between your own images or use one of our pre-designed themes including VBS designs for Group’s Crocodile Dock and Lifeway’s Boomerang Express as well as other generic designs.

Connects to Individual information

Notes such as allergies and medications, can be added for each individual and printed on the security badge.
Pager numbers can be assigned to families ahead of time.
You can assign your own 9-digit barcode to each individual in place of the system assigned barcode. Barcode must be ACS compatible and approved.

Customized Security Badges

Customize and print security badges with unique information and special notes.
Each badge prints a system-generated, random number. This makes each security badge unique, ensuring an exact match when the parent or guardian returns to pick up the child.
Badges can be designed for each activity (Sunday school, fund raising events, or youth group).
Individual pictures can be printed on the badge for quick identification.
If multiple children from one family are checked in, all of their security numbers display on the parent’s badge.

Visitor Check In and Badges

Newcomers or visitors can be entered manually in Checkpoint and receive a security badge.
New people can be added to ACS People directly from Checkpoint if needed.
Data-entry defaults will automatically pull over People Setup but can be reset for records added through Checkpoint.

Secure and Confidential Tracking

High security ensures that only staff with the proper clearance will have access to ACS Checkpoint and not to other parts of ACS. Password-protected check-in computers prevent someone from exiting Checkpoint and accessing other data.

Customize Multiple Sessions

Any master group from ACS People, Activities, or Attendance can be configured as a session in Checkpoint.
Names associated with that master group are automatically available for check in.
Visitors or new prospects can receive security badges whether they are added to ACS People or not.

Post Attendance Easily

Simply configure Checkpoint to interact with the ACS Attendance module to mark attendance records. Then you can immediately post attendance markings for individuals who are “checked in” a session.

Review Accurate Lists of Children and Adults in Attendance

Once an individual has checked in, you can quickly find his or her individual information in the Checkpoint module by barcode scan, the last 4 digits of their phone number, pager number, or last name.

Standard and Customized Reports

ACS Checkpoint offers cards, lists, or statistical reports that can be customized easily and saved with brief notes for future use.

Cards – Security badges and bar code labels are easily printed from Checkpoint Reports.

Lists – Listing of barcode numbers, notes, and pager numbers assigned to individuals can be printed.

Statistical Reporting – Real-time session statistics, including class, names, and checkin/out time can be reported quickly while the classes and groups are in session.