Childcare

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An ACS™ integration with HeadMaster™ Software

Childcare for the next generation.

ACS™ with HeadMaster™ helps churches provide quality, individualized care to children, communicate with parents, handle billing, and equip your staff to run a professional childcare service.

Provide Quality Care to Children

Access important information any time.

HeadMaster stores all of your information safely in the cloud behind a private, staff-only login so you can conveniently perform your administrative tasks anywhere.

Store all kinds of family contact information.

HeadMaster gives you the flexibility to add any number of addresses, contact numbers, and family member details if children split time between multiple households.

Keep immunization and health records handy.

Lookup a child’s immunization records, allergies, emergency contacts, or any other meaningful health information from the convenience of your connected device.

Monitor child to teacher ratios in real-time.

Maintain mandated staffing levels through out the day by using HeadMaster’s check-in system to see exactly how long a child attended the program and who picked them up.

Track details for field trips and other activities.

Use an unlimited number of custom fields to track important event dates, permission forms and releases, and event-specific rosters for those signed up to attend.

Add Value to Parents

Provide extra value back to families.

Connect with parents and students outside of the classroom by enabling them to go online and view School and Class announcements, homework, assignments, grades, progress, and communicate with teachers.

Communicate important details more often.

Your staff can quickly create personalized messages to your parents by inserting custom fields into your correspondence. Messages can be sent via email or printed for mail, and HeadMaster tracks and records all instances of communication.

Post events and reminders to a shared calendar.

Maintain a master calendar for your staff and families in HeadMaster, and publish the information online so parents can see what’s upcoming whenever they sign in. You can even include detailed notes for each calendar item.

Accept online and mobile payments.

Parents can sign in to see their outstanding tuition and lunch balances and make secure payments while online or from the mobile app.

Include the mobile app at no additional cost.

Parents can connect from anywhere with the free HeadMaster iPhone and Android mobile app. It gives families instant access to important information on their mobile device or tablet at no additional charge.

Billing Included

Tuition Billing

Track various tuition rates, fees, and discounts according to different frequencies. Generate invoices, post payments, and give parents the ability to see consolidated family balances and make payments online.

Lunch Program

Turbo-charge your lunch program by enabling teachers to enter orders from the classroom, providing summary reports to cafeteria staff, and giving parents the ability to order and pay online.

Add-ons

Accounting Software

In addition to billing, we provide a full fund accounting system that integrates with HeadMaster. By connecting accounting with student information, you can link tuition payments directly to General Ledger and calculate payroll based on time logs.

SMS Text Messaging

Modernize the way you communicate by using SchoolCast. Easily send important voice, email, or text messages to parents, faculty, and specific groups like sports teams and clubs.

Donation Tracking

Keep your donation information in sync with your family contact information and record contributions directly into your accounting system when bundled with ACS Financials.

Staff Background Checks

Run prospective staff or volunteer background checks directly from HeadMaster. This is an additional service offered by Verified First, one of our partners.