Home   >   Tools   >   PDS   >  

PDS Church Office
St Michael woman at desk

PDS Church Office

People are the heart and soul of your organization. Understanding and managing the information about the people in your parish is crucial. You need to understand critical member information to efficiently manage donor activity, track and coordinate people and program participation, and simplify communications.

Simplify the tasks associated with the daily management of family and parish information.

With PDS Church Office™, parishes across the United States can easily manage and review a variety of parish information from sacraments and outreach to member details and mailings to individual contributions and large fund drives. Quickly view vital information about any or all of your members at a single glance. Generate reports for summary and analysis of the state of your ministry and its vital work. Let Church Office manage the myriad of details required to make your church run efficiently, so you can effectively deal with the needs of your parish community.

PDS Church Office™ empowers your staff to keep families informed, active, and connected to your church. Easy to use features provide innovative ways to save time, maintain church records, and track funds and finances. Parishes use PDS Church Office to simplify the tasks associated with the daily management of family and parish information. 

  • Customizable security 
  • Efficient data entry and easy look up
  • Process tailored for speed and precision
  • Synchronizes with other PDS software
  • Powerful and easy-to-use reporting
  • Comprehensive gift, donation, and fund management
  • Stewardship enhancement
  • Included mailing features

Efficient Data Entry and Easy Look Up

  • Logical data input and easy record location allow virtually unlimited information on every individual. Standard fields like addresses, phone numbers, and birthdays combine with customizable lists and keyword data that you can create as a permanent part of the program.
  • Personal records are grouped by family unit so last names and addresses are entered once for the whole family.
  • Different last names or addresses can be easily changed for an individual while maintaining family relationships. Plus, you can print labels for households whose members have different last names.
  • Information can be stored on attendance, sacraments, background check data, ministries, talents, and other vital personal data.
  • Track a street address, mailing address, alternate address, and e-mail for each household. You can specify when the family is at the alternate address and automatically route mail to them during that time.
  • View and print maps for house visits.
  • Keep unlimited phone numbers and e-mail addresses for each individual.
  • Record unlimited comments for individuals and families. Include data such as emergency contacts, medical alerts, or restricted pastoral comments. Limit comment access to only the users you choose.
  • Import individual and family pictures from digital files.
  • Print your own photo directory.
  • Quickly locate records by first or last name, envelope number, phone number, address, or e-mail.
  • Create activity groups for your ministries and committees, music programs, and outreach programs. All the information is right at your fingertips.

Processes Tailored for Speed and Precision

  • Post changes to contribution, family, and member data automatically in bulk or one record at a time.
  • Use the “Pledge Card” quick posting process to make the process of entering pledge cards and initial payments more efficient.
  • Save your Quick Post process selections for future use.
  • Use the one-time process for EFT payments when using Vanco as processor.
  • Quickly identify families whose credit cards will soon expire.
  • Archive inactive records and get them out of your way.

Powerful, Easy-to-use Reporting

  • Choose from dozens of pre-defined reports to generate directories, produce lists and comparisons for analysis and mailings. Design your own reports with content you define to meet your immediate needs.
  • Track contributions and contribution goals accurately, completely, and securely.
  • “Easy Lists” let you instantly generate lists of members’ details meeting almost any practical criteria.
  • Support your stewardship goals with pre-defined letters and reports specifically tailored for stewardship projects.
  • Powerful selections allow you to print exactly who you want in any report. Simply check off the families or members you want to print or
  • Enter the selection criteria. Any field available for printing in a report can be used as selection criteria.
  • Use the PDS Catholic Directory feature to automatically compile all your facility’s information and statistical data to quickly generate your report for The Official Catholic Directory™ (with which PDS has no affiliation).

Electronic Sacramental Register

Add the optional PDS Sacramental Register™ feature for a searchable electronic database of all your sacramental records. This add-on feature makes it easy to quickly locate entries in your written registers and helps preserve your valuable records.

Customizable Security

The most important quality of a database is the security of the information entrusted to you. With Church Office, you have the peace of mind of choosing who has access to each specific part of your data. Plus you can link your Windows or OnDemand username to your PDS username to create a single sign-on experience.

Comprehensive Gift, Donation, and Fund Management

PDS Church Office manages and maintains all of your contribution information. It keeps you and your members informed of their giving records and histories and can even track progress toward fulfilling a capital campaign pledge. It includes support for most EFT (Electronic Fund Transfer) methods to give your contributors payment flexibility.

Online Census Registration Forms

Customize forms to place on your website so parishioners can easily update their information. PDS pulls data into the the form for people to compare their existing information to anything new, and make changes accordingly. Churches can also send parishioners an email to a form with their information already in place, so all they have to do is update where appropriate, submit it, and the information automatically is updated.

Stewardship Enhancement

Enhance your stewardship with the PDS User’s Guide for Stewardship, a comprehensive plan that includes a variety of time, talent, and treasure reports to help you plan, implement, and analyze your stewardship campaigns. Learn more about cultivating stewardship with PDS Church Office™.

“The Lord God planted a garden and placed there human persons to cultivate and care for it.”

Gen. 2:8,15

Facilitate efficient stewardship, tracking, and management of contributions.

PDS Church Office handles all of your contribution information and provides the tools needed for comprehensive gift, donation, and fund management—plus a free guide to cultivate stewardship. It keeps you and your members informed of their giving history and can even track progress toward fulfilling a capital campaign pledge. PDS Church Office includes support for most EFT (Electronic Fund Transfer) methods to give your contributors payment flexibility.

  • Contributions Tracking
  • Stewardship Enhancement
  • Customizable Letters & Reports
  • Unlimited Number of Records

Quick and Accurate Processes

  • Post changes to contribution, family, and member data automatically in bulk or one record at a time.
  • Use the “Pledge Card” quick posting process to make the process of entering pledge cards and initial payments more efficient.
  • Save your Quick Post process selections for future use.
  • Use the one-time process for EFT payments when using Vanco.
  • Archive inactive records and get them out of your way.

Insightful Reports

  • Support your stewardship goals with pre-defined letters and reports specifically tailored for stewardship projects with the Stewardship Library of Reports.
  • Track contributions and contribution goals accurately, completely, and securely.
  • Design your own reports with content you define to meet your immediate needs.

Enhanced Stewardship

In addition to our personal response, we can cultivate our garden through our church and diocesan organizations and through external organizations. The U.S. Bishops’ Pastoral Letter on Stewardship endorses the concept of stewardship as a faith response. As we make a commitment to a faith response, we also must have tools to help with the practical implementation of stewardship programs.

The pastor letter reminds us that to be a steward requires a total commitment to discipleship. The message challenges us to resist the pressures of our secular society and to devote ourselves to responding to the call to discipleship by cherishing our gifts, tending them and sharing them, and then returning our gifts with increase to the Lord.

The PDS User’s Guide for Stewardship offers a comprehensive plan that includes a variety of time, talent, and treasure reports to help you plan, implement, and analyze your stewardship campaigns.

  • Design pledge mailing cards
  • Create financial stewardship letters
  • Track pledge progress
  • Sort members by ministries
  • Analyze the breakdown of pledges given
  • View family listing of pledges & payments
  • Create worksheets
  • Print sign up cards
  • Compare ministry involvement
  • Compile a ministry statistics summary
  • Print sorted listing of requested ministry key words
  • Generate stewardship letters with ministry information

Synchronizes with Other PDS Software

  • Integrates seamlessly with PDS Formation Office™. Multiple programs share a single database. Enter a member or family once; access and edit their records from any of the programs.
  • Export data to PDS Ministry Scheduler™ to easily organize schedules and duties for church leaders and staff.
  • Fully integrates with PDS Connects™, the online companion to Church Office. PDS Connects gives your members the ability to manage their profile information over the Internet and make online donations.
  • The PDS General Ledger™ has the ability to import batch summary totals from PDS Church Office and PDS Formation Office.
  • CASS certify mailing addresses on your own schedule over the Internet with PDS CASS It!™, an optional add-on feature.

Share:

Share on facebook
Share on twitter
Share on email