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Realm

Realm

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Simplify the process of paying your staff.

Payroll Runs

Process and pay U.S. employees automatically.

Once your employee data and timesheets are all set up, Realm® will calculate necessary tax withholdings, process adjustments, communicate status, and post payments.

Realm Payroll
Realm Payroll

Employee Details

Ensure everyone receives a correct paycheck.

Maintain important details about your employees and accommodate special tax requirements and allowances for your ministerial staff.

Time Entry

Process timesheets for individuals or groups of employees.

Split employees into manageable groups for processing pay periods or for structuring compensation for specific jobs. Timesheet groups run separately and give you complete control over how employees are paid.

Realm Payroll
Realm Payroll

Jobs

Define and assign jobs to your employees.

Add all of the jobs available at your church—including full-time, part-time, and one-time positions—and assign these jobs for how your staff is paid.

Adjustments

Track any additions and subtractions to employee wages.

Keep track of employee benefits, additional compensation, employer-paid items, and special situations such as housing and auto allowances, phone reimbursements, retirement plans, insurance, and one-off deductions.

Realm Payroll
Realm Payroll

Print Checks

Print physical checks and post to General Ledger.

After you run payroll, you can print checks and post payroll checks to the general ledger according to the payroll transactions list.

Tax Withholding Settings

Automatically calculate payroll withholding taxes.

Realm Payroll, along with Symmetry Software, calculates payroll withholding taxes for federal, FICA, state, and local taxes. Only taxable jobs and adjustments will be used to calculate taxes.

Realm Payroll

Church Accounting Software

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Demonstrate solid financial discipline to your congregation and vendors.

Realm Accounting Video

Payroll

Manage staff payroll in Realm®.

With Payroll added on to Realm Accounting, you’ll be able to maintain employee information, track time and PTO, process payroll, and print checks. It also includes additional payroll reports, necessary tax forms, and more.

Realm Accounting
Realm Accounting

Giving Integration

Automatically post deposits from contributions.

Realm gives you the option to post batches into General Ledger as deposits. Simply link your Giving Funds to your General Ledger accounts. Of course, you can control which batches to post automatically and which ones to handle yourself anytime.

Fund Accounting

Organize finances by fund.

Your Chart of Accounts is organized by listing core accounts below their account headings: Assets, Liabilities, Net Assets, Revenues, and Expenses. You may add subheadings to specify how each core account is used, and then drag and drop your subheadings into whatever order you prefer.

Realm Accounting
Realm Accounting

Account Segments

Intelligently record greater details.

After you set up core accounts to use across multiple funds, departments, etc., you can create segments to track additional information such as subdepartments and campuses. Account segments are used when entering transactions, entering budget information, performing inquiries, and processing reports.

Transactions

Track income and expenses efficiently.

Transactions record the church’s financial activity, such as paying a vendor and receiving donations. You can enter expenses, income, and other transactions, and you can switch between transaction types within any of these categories, making it quick and easy to enter another type. Reference numbers are automatically assigned to each transaction you enter.

Realm Accounting
Realm Accounting

Disbursements

Pay bills and write checks.

Open checks from the Transactions screen can be placed into a queue and printed as single checks or as a batch. Realm also provides a Printed Checks Log where you can view previous check runs and print a check register report. When printing is complete, any unposted checks that you printed are automatically posted.

Accounts

Reconcile with bank and credit cards.

Bank reconciliation is an auditing process that helps uncover discrepancies in your accounts and prevents future mistakes when recording transactions. To ensure that your account is in balance, you will compare your bank statement to the transactions recorded in your general ledger.

Realm Accounting

Free Data Conversion Included​

Get your last 5 years of PDS™ Ledger/Payroll accounting data imported for free. A $500 value available for a limited time. Just mention you saw this offer.

Realm Accounting

Vendors

Track individuals and businesses.

Vendors are businesses and individuals that provide services or supplies for you. Vendors are associated with expenses because you pay for those services or supplies, such as the power company, a landscaper, a government tax agency, or an office supply company.

Budgeting

Money in determines your money out.

Budgets help you plan and measure your fiscal performance. By estimating what your income and expenses will be, you can make plans for how you spend and save. Budgets can live completely in Realm, or they can be exported for revisions or imported from an existing CSV file.

Realm Accounting
Realm Accounting

Reporting

Save time reviewing details.

Reports can be customized with account segments to show only what you need to see. Customize standard accounting reports by selecting all the criteria you want to include in your report, such as specific time periods, funds, core accounts, and departments. Then save your reports to use again at a later time.

Feature Highlights

General Ledger
Giving Integration
Disbursements
Reports & Analytics

Realm

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Church doesn't always happen at church.

Get the best mobile app to connect your entire church and create community.

Realm Connect

Messages

Connect like never before.

Messages makes it easy for you to get in touch with people in your church. You can quickly communicate with members of a group or start conversations with one person or multiple people – just by searching for them by name. When you send a message, people will be notified by the app and can respond right away.

Posts

Share life together.

Life happens between Sundays. The newsfeed contains a personalized feed of posts, photos, and events from the groups you’re in. People in your church will see messages from their group leaders and other group members. They can respond with comments or show their support by tapping on the heart. People can share something with their group by posting a message, uploading a photo, or inviting people to an event.

Realm Connect
Realm Connect

Church News

Keep people in the loop.

Communicate what’s happening across your church—anytime. People can browse through the app to read churchwide posts, check out upcoming church events, and more. They can double-check their group meeting schedule or find another opportunity to participate in a new church event. Whatever’s going on, it’s all right there in the palm of their hand.

Directory

Look people up.

Good news! Everyone can recycle their outdated directory now. The next time you need to look someone up, you can pull out your phone and search for them in the Realm® Connect app. You can also browse through the list of your entire church and look up someone’s family members. And similar rules apply from your printed directory—people can opt out of being listed if that’s their preference or choose what information is available for others to see. It’s a great way to put names to faces and learn more about the people in your church.

Realm Connect
Realm Connect

Giving

Encourage consistent personal giving.

Give people the tools they need to make their giving more consistent. Anyone who has given can open the app to review their total giving year-to-date or check if a recent gift has been processed. People can also set up recurring gifts or make progress toward any pledge goals. It’s a new way for your church family to manage their giving from the convenience of their mobile phone.

Events

Capture RSVPs to events.

Know who will be there (and what they’ll bring). Open up the app to get details about an upcoming event and see who has RSVP-ed. As part of their response, they can note any number of guests or items they have signed up to bring. People can also register for events that require payment, such as a youth camp or adult retreat. Your church family can see who else is coming and post comments about the event.

Realm Connect
Realm Connect

Profiles

Allow self-maintained profiles.

Can we get an “Amen?” Yay, no more bottlenecks! Give people the ability to keep their own family information and photos current. It’s super simple and a great way to start people off using the app. (It also means you don’t have to struggle to read someone’s handwriting on those contact cards.) People can set their own preferences about who else—besides staff—can see their information. They can make contact information visible to anyone in the church or restrict it to people in their groups, their group leaders, or just the church staff.

Communication

Contact people.

Connect with those who need it most. Realm’s mobile app makes it possible to go one step beyond looking information up. When you find the person you want to contact, you can simply tap on his or her contact information to initiate contact immediately, whether that’s a phone call, a text, or an email. It’s super convenient, and you don’t have to try to memorize phone numbers and email addresses.

Realm Connect

Feature Highlights

Stay connected to each other and to the ministry of your church.

Deepen relationships, celebrate milestones, boost giving, and participate in the work of the Lord. Download the “Connect – Our Church Community” app for iOS or Android devices. With Realm, it’s freely available to anyone in your church. 

Realm

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Pocket-sized tool for God-sized ministry.

Realm Shepherd

Recents

Quickly access last-touched info.

Shepherd keeps your most relevant information at your fingertips. You can easily jump to any of the last 10 profiles you looked up, and you can see your most recent conversations all on one screen.

Directory

Find anyone in your church.

Just start typing in the search bar and matches will automatically start showing up. The search is even smart enough to recognize nicknames.

Realm Shepherd

Ministry is in your hands.

Take your pastoral care ministry to the next level by giving your pastors and pastoral staff on-the-go mobile access to your church directory, groups, pastoral notes, and messages in messages in the Realm® Shepherd app.

Realm Shepherd
Realm Shepherd

Family Members

View family members.

This is a great way to see everyone in a household. It also gives you a way to look someone up when you can only remember a family member’s name. (It happens to the best of us.)

Activity

See how people are involved.

Now you have a quick and simple way to see how someone is involved in your church. You can see the groups a person has participated in, the sacraments or religious milestones you want to track, and whether or not this person has completed or been part of any pathway.

Realm Shepherd
Realm Shepherd

Notes

Add pastoral notes to profiles.

Pastoral notes help you keep record of your interactions, observations, visitations, and more. You can either add notes for your entire pastoral team to see or you can mark them as private to be the only one who can see them.

Tags

Categorize your notes with tags.

Create your own custom tags to organize your notes. They can be anything you want, and the tags are shared across your entire pastoral team.

Realm Shepherd
Realm Shepherd

Messaging

Communicate directly with people in your church.

Pastors love having a separate inbox dedicated to ministry and discipleship conversations. This keeps life-changing discussions safe from getting lost among day-to-day emails.

Install Shepherd today.

“Realm Shepherd – for Pastors” puts ministry within reach for all pastoral staff. Look up people, view activity, add notes, and send messages. Shepherd works on iOS and Android devices.

Realm

Trust, but verify.

It’s never been more important to know exactly who is volunteering, serving, working, and caring for your church family. That’s why we have partnered with Verified First to provide your church with the most comprehensive background checks available. This service integrates seamlessly into Realm® and makes it super simple to run thorough background checks on anyone in your church or whom you may be considering for your staff.

Everything you ever wanted to know about background checks.

A 42-minute recorded Background Check Webinar

Massive impact with minimal effort.

  • Get peace of mind knowing you can easily process robust background checks whenever needed.
  • Gain confidence that you’ve taken steps to protect churchgoers.
  • Significantly reduce the risk of potential offenders causing people harm.
  • Produce results that are compliant with federal and local background screening laws.
  • Avoid significant consequences of improperly staffing your church and volunteer positions.
  • Maintain the integrity of your ministry.

Fully integrates into Realm and your daily routine.

  • Maintain history of background checks in Realm.
  • Search for cases where follow-up is needed or when it’s time for a renewal.
  • Track the date background checks were processed.
  • Send background check requests to volunteers and applicants to complete.
  • Never ask for or store sensitive information, such as Social Security numbers.
IN PARTNERSHIP WITH
Verified First logo

Screen for critical information in the top worldwide databases.

Packages

Serving Volunteer

Best used for volunteers in greeting or hospitality roles.

$ 11
per person searched*
  • This is the most basic package and includes all of the below.
*Plus county access fees, if applicable.

Child/Youth Volunteer

Best used for volunteers assisting with children or youth ministries.

$ 29
per person searched*
  • Everything in the previous package:
  • Unlimited County Criminal Search for all filings over at least the last 7 years
  • Nationwide Sex Offender Registry Search
*Plus county access fees, if applicable.

Staff and Leadership

Best used when hiring or selecting staff or other church leaders.

$ 45
per person searched*
  • Everything in the previous package:
  • Education Verification
  • Employment Verification
*Plus county access fees and state pass-through fees, if applicable.
Get It All
All packages include:

We offer a special Child/Youth Volunteer package that meets the standards of Pennsylvania ACT 153. It includes our basic package, plus:

  • PA child abuse clearance check
  • PA statewide criminal search

The cost is $37 per person searched, plus any state access fees, if applicable. Please note, fingerprinting is not available with this package.

Additional Details:

The difference between the National Sex Offender Registry and the Nationwide Sex Offender Database is the timing of the products. The Database contains static data and is not considered a system of record as it is not live. The states maintain the Registry, and our access to it is real-time.

The Registry will have states unavailable, and when that occurs, our team waits to finish the processing until that state is back up and has been searched. With the Database, if a state is down when the Database is updated, that state’s information is missing until the next time the Database is updated.

Add-ons

Nationwide Sex Offender Registry Search

$ 3 added to package*
  • Best used for anyone working with children.

Motor Vehicle Registration

(MVR)
$ 4 added to package*
  • Best used for anyone driving a church vehicle.

Credit Check

$ 6 added to package*
  • Best used for anyone handling money.

Canadian Searches

Canadian National Criminal Check (CPIC)

$ 35
per person searched*
  • Royal Canadian Mounted Police Search

Canadian Employment Verification

$ 39
per person searched*
  • Includes:
  • Job title
  • Tenure
  • Reasons for leaving
  • Rehire eligibility

Canadian Education Verification

$ 39
per person searched*
  • Includes:
  • Education history
  • Degree

Canadian Credit Report

$ 35
per person searched*
  • Includes:
  • Bankruptcies
  • Collections
  • Other credit trade lines

Canadian MVR

$ 28
per person searched*
  • Includes:
  • License class
  • Status
  • Violations
  • Accidents

*Search Access Fees – In addition to the cost of the background check, your reports may be subject to various third-party access fees, including county and state court access fees, DMV access fees, and employment/education verification fees. ACS Technologies does not mark up any of these fees; instead we include them on your invoice at cost. Pricing listed in US dollars.

Background checks are already part of Realm.

Getting started is super simple:

  1. Sign in with administrative permissions.
  2. Under the Admin menu, click “Manage Realm Account.”
  3. Click the “Additional Features” tab.
  4.  In the Background Checks section, click “Learn more.”
  5. Click “Sign up for background checks.”
  6. Complete the provided application form.

Realm

People make ministry happen.

Foster a culture of ministry participants, not ministry consumers.

Background Checks

Clear people for ministry roles.

Use our integrated background check services to verify someone’s readiness to serve. Simply select the person you want to verify and choose which kind of background checks you want to run.

Realm Volunteers
Realm Volunteers

Training Pathways

Equip your leaders.

Train your leaders for ministry. Use Pathways to guide them through each step of your volunteer training process, monitor their progress, and assign pastoral staff to follow up with them individually.

Volunteer Groups

Create serving groups based on gifts and talents.

Build ministry teams based on how people serve (e.g. worship team, greeters, youth, etc.) and use your ministry areas to help organize how your volunteer groups are structured.

Realm Volunteers
Realm Volunteers

Volunteer Check-In

Keep track when volunteers show up to serve.

Check-in isn’t just for children. Use a volunteer check-in kiosk to keep track of who is actively serving at any moment. It’s a centralized way to make sure you have people where they’re supposed to be.

Realm Volunteers

Volunteer Emails

Communicate directly to volunteer groups.

Send messages and files to anyone involved in a volunteer group. You can send out general information, distribute important files, and post new service opportunities for people to consider.

Realm

It's as much about efficiency as it is about safety.

Check In Video Poster

Automatic Attendance

Attendance that makes its own mark.

There’s no need to mark attendance when your check-in system does it for you, reducing manual tasks while increasing accuracy and giving you powerful insights that help you care for families.

Events Check In screenshot
Events screenshot

Self-Serve Check-In

Eliminate the line.

Optimized for accuracy and speed with minimal staff involvement, parents use a touch-screen optimized interface to indicate which children they’re checking in and quickly print name tags.

Customizable Kiosks

Create a welcoming environment.

Making a great first impression with families is easy in Realm® with customizable check-in kiosks, helping you set a tone of trust and security while enabling quick, seamless check-in.

Events Check In screenshot

Realm

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Create moments for fellowship and growth.

Realm Events Video

Administration

Provide opportunities for ministry.

Getting together should be simple. All you need is a time, place, and purpose. Realm® makes it easy for your church to schedule events and organize the important details that go with them.

Realm Events
Realm Events

Church Calendar

Share what’s going on.

Make sure everyone in your church knows what events are available to them. Realm displays a personalized event list with a mixture of churchwide events and any events for the groups they’re in.

Registration

Stop counting heads.

Give your church the ability to register for the events they plan to attend. You can get an anticipated headcount, know better how to plan, capture additional registrant information, collect payments, and more.

Realm Events
Realm Events

Payments

Accept payments online.

Collect payment for events such as camps, retreats, kids’ programs, and more. You can offer partial payments, track balances, require deposits, and enter payment details for any offline transactions.

Recurring Events

Same time. Same place.

Easily set up recurring events for small groups, elder teams, boards, staff, and more. Recurring meetings are displayed with your group’s details and show up in your personalized church events screen.

Realm Events
Realm Events

RSVPs

Make your presence known.

Give people the opportunity to let others know whether or not they will be there. As people respond, they can also sign up to bring things, add guests, reply to comments, or add the event to their phone’s calendar.

What to Bring

Coordinate who is bringing what.

Organize what items people can sign up to bring to your next event. You can set the quantity of items you need and let people choose what and how many they want to bring.

Realm Events
Realm Events

Contact Lists

Follow up with registrants anytime.

Whether you want to send communication prior to an event or after it, you can look up an event’s registrant list to email individuals or send something to everyone. You can also print the list any time.

Custom Questions

Capture information prior to events.

Sometimes you need to know something about the people who’ll be at your event such as t-shirt size or meal preference. Realm helps you gather the information you need using custom registration form questions.

Realm Events

Feature Highlights

Realm

Create more ways to connect and build relationships across your church.

Realm Groups Video
Realm Groups

Group Communication

Find the right audience.

Communicating with groups can be a struggle, especially when you need to get information out quickly. However, Realm® lets you do that effortlessly while enabling group members to communicate with ease. Group members can be notified via email, in-app notifications, and even texts, allowing them to stay in contact with their groups.

Ministry Areas

Simple setup, powerful structure.

Realm makes it easy to set up your group structure according to ministry areas, letting you quickly create groups that meet specific ministry objectives and assign responsibilities to the appropriate people.

Realm Groups
Realm Groups

Leadership Delegation

Give leaders the tools to lead.

Create groups with profiles, meetings, rosters, and resources; then delegate group management to the people best suited to keep everything up to date — the group leaders.

Group Search

Help people find what they’re looking for.

Anyone in your church can use Realm’s group search capabilities to find and get involved in a group that fits their interests, needs, or ministry affinities. Realm’s public group directory extends that reach even further.

Realm Groups
Realm Groups

Attendance Dashboard

Know who’s connected and who’s not.

Realm’s attendance dashboard gives you immediate insight into attendance patterns with the ability to pivot on date ranges, campuses, ministry areas, demographic attributes, and much more.

Feature Highlights

Realm

Share this information with others in your church.

Structure and accountability for important internal processes.

Pathways Video Poster

Custom Pathways

Create paths to growth.

Whether it’s visitor follow-up, new member education, personalized discipleship, or volunteer training, Realm® lets you define and oversee the steps, activities, and outcomes of any process.

Pathways screenshots
Pathways screenshots

Follow-up Triggers

Never miss an opportunity.

Set automated triggers for following up at predefined process steps and create system-initiated actions at activity completion to make sure people are never left waiting but keep moving forward.

Granular Delegation

Share the work. Increase the impact.

Realm enables you to assign Pathway oversight at granular levels, allowing you to distribute specific roles to the right people while maintaining overall control, management, and insight.

Pathways screenshots